REPAIR & MAINTENANCE MANAGEMENT
The primary responsibility of any FM team is keeping assets in optimal working condition, which involves proactive scheduling of any needed repairs or maintenance (R&M). The right software makes it easy to submit work orders on the go, track their status, and ensure completion.
PARTS & SUPPLY MANAGEMENT
FM software provides an easy-to-use mechanism where businesses can buy approved sourced and contracted materials. Maintaining control over these purchases helps businesses save money, ensure quality, streamline ordering, and keep track of warranties.
SETTLEMENT/PAYMENT PROCESSING
Using facility management software, contractor invoices can be submitted online, validated against contracted rates and applicable sales taxes, coded for G/L processing, and linked with third-party accounting systems.
ASSET MANAGEMENT
FM software provides a single platform where a comprehensive record of all equipment and locations, including all work history and maintenance records, can be stored. This simplifies the tagging, management, and tracking of equipment warranties, mandatory inspections, and planned maintenance
PROPOSAL MANAGEMENT
Most facilities management platforms offer digital RFP management, which allows FMs to easily send a Request for Proposal (RFP) to one or more contractors, monitor RFP status, and quickly accept or sign contracts.